Chart of Accounts

Reference: Select from list

This selects the Ledger category for the accounts that will be displayed. Only one Ledger category can be displayed at a time, but you can have multiple Chart of Accounts forms open at once.

Reference: Yes/no

This option specifies that all balances shown must only be calculated to the end of June of the current financial year. Because Accentis Enterprise supports up to 15 months of transactions from the start of the financial year, it is often necessary to see the balance of the accounts at the end of the normal financial year.

Reference: Read-only

This list shows each of the accounts for the specified Ledger category that have their Display in the Chart of Accounts option selected. If you are in Edit mode for the form, you can left-click and hold an account entry and drag and drop it onto a new parent to re-parent the account.

The following information is shown for each account:

• Account code / Name: The Account code followed by the account Name
• Current: The Current balance of the account. If the Only show balances to financial year end option is selected, this value will only show the balance up to and including June 30 of the current financial year
• Opening / Prior year: The Opening balance of the account for balance sheet accounts, or the Prior year balance of the account for profit and loss accounts

Reference: Pop-up menu

This menu item opens the G / L Accounts form and automatically displays the details of the selected G / L account.

This menu item will only appear when right clicking on an account in the Account list

Reference: Pop-up menu

The Copy menu item allows you to copy the details of an account in the Account list. Copying an account in this manner will only have an effect in the Chart of Accounts form.

This menu item will only appear when right clicking on an account in the account list.

Reference: Pop-up menu

The Paste menu item allows you to paste an account that has previously been copied on the Chart of Accounts form. When clicking this menu item, the account will be added below the selected account if the selected account is a group account or below the same Parent account if the selected account is a normal account.

This menu item will only appear when right clicking on an account in the Account list and only if an account has been previously copied.

Reference: Button

This button displays the G / L Accounts form. Clicking this button has the same effect as selecting the Accounts form from the main Accentis Enterprise General ledger menu.

Reference: Button

This button refreshes the Account list. This is used when you have modified accounts or account transactions and you want to see the results of those modifications.

Reference: Button

The Close button simply closes the Chart of Accounts form.

Reference: Menu

This menu selection will import a chart of accounts from a text file that was produced by the Export option on another Accentis Enterprise database. Every account listed will be imported. There is no header on this file and it must be in the same format provided by the Export function.

Budgets are not imported with this function. If an account already exists in the Accentis Enterprise database when the import is performed, an error will occur.

Reference: Menu

This menu selection will export the entire chart of accounts to a text file for the purposes of reimporting into another Accentis Enterprise database. Every account will be exported, including individual debtor and creditor accounts, group and non-group, hidden and pending delete accounts. There is no header on this file when exported because it is intended to be re-imported as-is.

Budgets are not exported with this function.